JUCO & college programs
Build a recruiting pipeline that doesn't live in a head coach's notes app. Standardize how every assistant evaluates and shares players. Roll up the board for committee meetings.
For Scouting Organizations · From $99/month, multi-seat
Your whole staff. One source of truth. Real role-based hierarchy.
For programs running 3 to 50 evaluators — JUCO, HS, academies, summer collegiate, private services. The same role hierarchy used by MLB front offices, scaled to your operation.
Your whole staff
The same role hierarchy MLB front offices use, scaled to your operation.
From a head coach managing 3 area scouts at a JUCO program to a director running 15 evaluators at a private scouting service — every role gets the right view, the right tools, and the right level of access.
- Tier 2Local / Associate Scout
Submits looks from local games and showcases. Supports the area scout in their territory.
Sees: Their own evaluations and the players they've been assigned to follow.
- Tier 2Area Scout
Owns a geographic territory. Full evaluation flow with voice capture, AI report drafting, and stat ingestion.
Sees: Every draft-eligible player in their assigned territory, with coverage tracking and pre-game briefs.
- Tier 3Regional Cross-Checker
Verifies area scout evaluations on priority players. Flags dissent on 10+ point grade gaps.
Sees: All scout reports in their region, with information barriers per Part 4 §15 (cannot see area scout grades until consensus).
- Tier 3National Cross-Checker
Top-100 player verification. Provides league-wide perspective on the highest-priority prospects.
Sees: Every Top-100 player nationally. Calibrates regional cross-checker grades.
- Tier 4Scouting Director / Head Scout
Manages scouting operations. Resolves grade dissent. Builds the draft board. Approves bonus pool strategy.
Sees: Full coverage dashboard, scout productivity, dissent queue, draft board, all evaluations org-wide.
- Tier 6Front Office (AGM / VP Baseball Ops)
Sets organizational strategy. Manages bonus pool, signability, trade discussions, free agent valuations.
Sees: Strategic dashboards, draft board, full org consensus, medical with separate clearance, all integrations.
- Tier 6General Manager
Final draft authority. Override consensus when warranted. Executive sign-off on trades, free agent signings, draft picks.
Sees: Executive dashboard, war room view, full board control, bonus pool tracker, ownership-grade summaries.
Information barriers per role prevent groupthink: area scouts can't see other scouts' grades until consensus is reached, and draft strategy is front-office-only. Both are enforced by row-level security in the database, not by hiding buttons. Every access is audit-logged. A separate compartment for medical evaluations is scoped for the enterprise edition and is not built today.
Built for staffs of 3 to 50 evaluators.
Your operation is too small to justify a custom scouting database built by a software team. Too big for spreadsheets to keep up. ProScoutAIQ is engineered for exactly this middle — the programs that produce real talent intelligence but don't have a full-time IT department to support it.
Whether you're a community college, a top-50 high school program, an academy with a developmental pipeline, or a private scouting service serving paying coaches, ProScoutAIQ gives your staff a shared system that respects how they already work — voice notes from the field, AI report drafts, structured boards.
Who ProScoutAIQ is built for.
High school & academy programs
Track your developmental pipeline. Generate showcase-ready one-pagers for college coaches. Show parents a real plan, not a vague promise.
Summer collegiate teams
Capture every player who passes through. Build a multi-year alumni database. Surface returning players and gaps before the next roster cycle.
Private scouting services
Run your boutique service like a club's scouting department. Multi-scout consistency, shared boards, audit-ready exports for the GMs you sell to.
What a director sees
The gaps, and who is grading high.
Coverage by territory, so an under-covered region is a number rather than a feeling. Calibration per scout, so you know before a draft meeting that one of your people runs seven points hot. Disagreements surfaced instead of averaged away.
Capabilities your staff inherits on day one.
- Shared player databaseEvery player your staff sees rolls into one searchable view with full activity history and tool grades over time.
- Role-based accessDirector sees everything. Cross-checkers verify priority players. Area scouts see their territory. Recruiting coordinators see the board.
- Weighted consensus gradingMultiple scouts grade a player. Weighted formula by role computes the org consensus. Gaps of 10+ points trigger dissent justification.
- Multi-lingual reportingYour Spanish-speaking area scout dictates in Spanish. Your director reads the report in English. Five languages — English, Spanish, Portuguese, Japanese, Korean.
- Draft board exportsCSV for analytics, PDF for committee. Rankings filterable by positional need. Updated in real time as scouts post.
- Admin controlsOnboard new scouts in minutes. Off-boarding preserves their reports for the org. SSO available for larger programs.
Founding-organization program
Pilot ProScoutAIQ with your staff. No-cost during founding.
We're actively recruiting JUCO, HS, academy, and summer collegiate programs to pilot ProScoutAIQ with real workflows. Founding organizations get:
- ·90-day pilot at no cost with your real staff, real players, and success criteria defined jointly at kickoff
- ·Report templates customized to your operation — we'll build them around how your staff actually evaluates
- ·Locked-in multi-seat pricing as you scale — founding rates that don't move when public pricing does
- ·Direct co-development relationship — your feedback shapes the org tier feature roadmap
- ·Founding-organization acknowledgment at public launch — if you want it
Tell us your name, your org, and the size of your staff. We'll set up a 15-minute walkthrough and design a pilot scoped to your workflow.
Scouting organizations
Your whole staff. One source of truth. Real role-based hierarchy.
For programs running 3 to 50 evaluators — JUCO, HS, academies, summer collegiate, private services. The same role hierarchy used by MLB front offices, scaled to your operation.
- Role-based access — Area Scouts, Cross-Checkers, Head Scouts, Directors each see the right view
- Weighted consensus grading: multiple scouts grade a player, the system computes org consensus and flags dissent
- Shared player database with territorial coverage tracking
- Draft board exports for committee meetings; rankings filtered by positional need
- Multi-lingual reporting — your Spanish-speaking scouts contribute in Spanish, your Director reads in English
- Multi-seat from 3 to 50+, with admin controls and role assignment
Scouting at a different level?
Independent scouts
Own your evaluations.
A scout-owned knowledge base that travels with you across jobs. Voice capture at the ballpark, AI reports that look like a club's, exports you can hand to anyone.
- Voice & text notes captured at the ballpark, even one-handed
- AI scouting reports — structured, edited, audience-targeted
- Multi-lingual capture — work in English, Spanish, or any of 20+ supported languages
- Your data is yours: export to CSV or PDF any time
- Starts at $19/month — early-access pricing locked in for waitlist members
NCAA & MLB front offices
The enterprise edition. Built for major organizations.
A complete scouting and draft system for NCAA Division I programs and MLB front offices. Full 7-tier role hierarchy. Consensus grading. Draft war room. GM dashboard. Scouting in five languages. Founding-partner program open to a small number of organizations.
- Full 7-tier role hierarchy (Area Scout → Cross-Checker → Director → Front Office → GM) with hard information barriers
- GM and Executive dashboards — coverage, scout productivity, dissent queue, board strategy, override authority
- Draft war room — tier-colored board, pick clock, BPA calculator, slot value, bonus pool, signability flags
- Weighted consensus grading with cross-checker workflow, dissent detection, post-season scout calibration
- Coverage dashboard — territory map, gap alerts, scout productivity, calibration drift
- Scouting in five languages — English, Spanish, Portuguese, Japanese, Korean — for Latin America and NPB/KBO coverage
- Scout-fed data only, so every figure in a report traces to an observation — no external feeds to reconcile
- Row-level tenant isolation, audit logging on every AI generation, 40-check security suite in CI
- 100,000+ player database, 50–200+ user organizations
FAQ
Questions we hear from scouts, orgs, and clubs.
When is ProScoutAIQ launching?
ProScoutAIQ is in active testing today, with public launch in 2026. We're recruiting independent scouts to test it, organizations to pilot it, and a small number of NCAA and MLB front offices to be first-mover partners. Founding members get significant benefits — locked-in lowest-ever pricing for individuals, no-cost pilot periods for organizations, custom integrations and co-developed features for enterprise partners, plus direct access to the product team and the chance to shape what gets built next. Join the waitlist and we'll match you to the right track.
How does the role-based hierarchy work?
ProScoutAIQ supports a 7-tier scouting hierarchy: Local Scout, Area Scout, Regional Cross-Checker, National Cross-Checker, Scouting Director, Front Office, and General Manager. Each role sees the right view — scouts submit looks in their territory, cross-checkers verify, directors resolve dissent, the front office runs the board. Information barriers prevent groupthink (area scouts can't see other scouts' grades until consensus). Roles scale to your operation — a JUCO uses the smaller subset, an MLB org uses the full hierarchy.
What's the difference between the org tier and the enterprise edition?
The org tier (starting at $99/month, multi-seat) is for programs running 3 to 50 evaluators — JUCO, HS, academy, summer collegiate, private services. You get role-based access, weighted consensus grading, shared player database, and reporting. The enterprise edition is for NCAA Division I programs and MLB front offices: the full 7-tier hierarchy with hard information barriers, GM dashboard, draft war room, bonus pool management, and scouting in five languages. Certification, single sign-on and direct system integration are scoped during a pilot rather than shipped off the shelf. Same product family, scaled to your operation.
Can we run a pilot before committing?
Yes — and during the founding period, we're running them at no cost. For organizations, that means a 90-day pilot with your real staff and real workflows, success criteria defined jointly at kickoff, customized report templates, and no production-deployment risk. For NCAA D1 programs and MLB clubs, it's a scoped engagement with white-glove onboarding and co-developed features. Contact us to scope a pilot.
What languages does ProScoutAIQ support?
Five: English, Spanish, Portuguese, Japanese and Korean — chosen because they cover professional baseball. Voice transcription and generated reports work in all five, so a scout can dictate in Portuguese and the director can read the report in English. The app interface is English, with parts of it in Spanish; translating the full interface is separate work and we would rather say so than imply otherwise.
Who owns the data we put into ProScoutAIQ?
Independent scouts own their own data — everything is exportable as CSV or PDF at any time. For organizations, the org owns the data its staff produces (consistent with standard scouting-operations practice). Either way, we never sell scout data and we never train AI models on your evaluations. Period.
Does it work at the ballpark with bad signal?
Yes. Voice notes are captured locally first and sync when you have signal. The mobile interface is designed for one-handed use between pitches, with offline-tolerant note capture and stat entry.
Do I need special hardware? A radar gun? A stat-tracking system?
No. ProScoutAIQ is a phone-and-laptop tool. You input what you observe — velocities you clocked yourself, grades you assigned, notes you took. The AI never invents measurables. If you have stats from GameChanger, MaxPreps, or a screenshot, we ingest those too. Direct feeds into an organization's own systems are scoped during a pilot rather than offered off the shelf.
Can it integrate with our existing scouting system?
CSV import and export today, which covers most of what clubs actually move. Single sign-on and direct API integration with your internal systems are scoped during pilot conversations rather than sold off the shelf — tell us your stack and we will tell you what it takes.
How does the AI avoid making things up?
Seven non-negotiable guardrails are baked into every prompt: no invented velocities, no invented grades, no medical claims, no external data scraping, provenance on every stat, competition-level context on every report, and explicit 'not observed' for missing data. AI output is always labeled as a draft and requires scout approval before sharing externally. Approvals are logged with timestamp and scout ID.